Information Management Applications

BioIT Solutions has developed an innovative platform, the 1PLATFORM4® Software Suite, to integrate multiple processes in a logical, consistent and responsive work environment.

The suite consists of a software platform on which various configurable web-based applications are assembled and tailored to each customer’s specifications and needs. User-defined applications transform complicated tasks into routine activities.  Applications include:

  • Sample and Material Management
  • Workflow Management
  • Analysis and Reporting
  • Security and Compliance

Sample, Material and Inventory Management

  • Accession and bar code samples
  • Receive materials and inventory (prepared in house or purchased)
  • Relocate samples and materials
  • Manage orders for materials and inventory
  • Create sample plans for preclinical and clinical studies including collection site, type, expected collection and processing dates, processing lab, test method, and storage location
  • Associate documents and data with samples or materials
  • Dispose of samples and materials
  • Determine status of samples and materials, e.g., quantity on hand
  • Manage samples and materials with an integrated repository visual display, flexible material catalog, and web-based dashboards
  • Track location of samples and materials throughout their entire life cycle
  • Identify problems, e.g., missing study samples, by syncing sample manifests with sample plan
  • Monitor available space in freezers, refrigerators, etc.

Trace the history of samples and materials:

  • Where they are used or have been used
  • Where/when they were created or purchased along with vendor information and expiration date
  • Sample relationships; pooling, mixing, and aliquoting; research animal genealogy

Find samples and materials with user-defined criteria


Set event-specific triggers for alert notifications:

  • Low quantities of materials
  • Materials approaching expiration date
  • Approaching date for stability testing
  • Potential sample collection problem in preclinical or clinical studies

Workflow Management

  • Create and revise protocols, work instruction, bills of materials, COAs
  • Plan and design experiments and studies
  • Automatically apply rules for reflex and confirmatory testing
  • Manage required approvals, e.g., IACUC, with online review and approval process
  • Receive orders electronically and create new orders
  • Link orders to samples and materials
  • View availability of materials and consumables
  • Select tests and/or protocols for sample/material analysis
  • Schedule samples and materials for analysis
  • Create and manage batches and runs including sample plate assignments
  • Automatically generate daily and weekly task schedules for vivarium and/or laboratory staff
  • Manage task assignments and workflow via a calendar with daily and weekly views along with a task detail view
  • Process samples and capture results from many instruments including next-generation sequencers, microscopes, plate readers, PCR machines, and mass spectrometers
  • Instrument integration includes result and release capabilities
  • Track maintenance and calibration of instruments and equipment
  • View workflow and in-process quality control checks throughout the entire process with intuitive web-based dashboard
  • Review results of analytical testing and drill down to raw data such as gel images, chromatograms, or slide stains
  • Generate and approve Certificate of Analysis (CofA) reports to assert material quality
  • Forecast workloads and need for materials, reagents, consumables
  • Request production or purchase of new lots of materials, reagents, consumables
  • Set event-specific triggers for alert notifications, e.g., need for production or purchasing of materials, completion of study.

Analysis and Reporting

  • Process data with automated quality control checks and analysis methods
  • Review results of analytical testing; drill down to raw data such as gel images, chromatograms, or slide stains
  • Analyze and present results with configurable data tables
  • Simplify interpreting results and report creation with on-line views and navigation aids
  • Create custom, comprehensive reports and distribution lists
  • Add links to documents such as images in reports
  • Approve results and reports using multiple electronic signatures
  • Monitor the status of data analysis and report preparation with user friendly dashboards
  • Set event-specific triggers for alert notifications, e.g., completion of report, need for report testing or processing.

Security and Compliance

  • Information protected by secure 256-bit encryption and web application firewall
  • Data validation and systems validation
  • Secure portals using industry standards (HL7, XML, EHR)
  • Vulnerability assessments conducted routinely to verify systems security
  • Demonstrated compliance with 21 CFR Part 11, HIPPA, and EHR
  • Rigorous audits conducted by customers and independent compliance specialists
  • Comprehensive quality system that governs network, infrastructure, application development, and operations
  • SOPs ensure operational consistency
  • Robust training program

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